Randolph+School+Cross+Country+Classic

__#|Randolph__ Cross Country Classic FINAL RESULTS!
 * 2012 **

8-1-12 Meet Date: Tuesday, September 18, 2012 Venue: Campus of U of A In Huntsville

Greetings Cross Country Coaches:

This letter is hoping you are having a successful start to your season, knowing that keeping your athletes motivated and fit in this heat is a huge challenge. We wish all of you the very best on a great season.

Welcome to the 2012 edition of the Randolph School Cross Country Classic. This meet has grown so much over the past few years, in both size and popularity, due mainly to the positive __#|participation__ and feedback we receive each year. Last year, we had about 40 schools participate, and we anticipate even more this year. As you may know, the course is popular with the athletes, being a true euro-cross course. Because of this, we want to remind you to remind your runners that they will get muddy and wet, and to plan accordingly. There are a number of hazards that we must always be vigilant in foreseeing during this meet.

Below are some factors that are very important to take into account as you plan for this meet:

There will be plenty of bathrooms available, as well as concessions. We want to stress the importance of the coaches meeting, detailed on the enclosed schedule, and there will, of course, be food and drink available for coaches and their assistants before and during the race. There will also be an on-the-spot race t-shirt concession, so the kids can customize their shirts and bring home a souvenir from the meet.
 * __Concessions, Bathrooms, and Hospitality__**

We can’t stress enough how important it is going to be to follow all the signs for dropping off athletes, spectators, and students. The area is crowded and we must stick to the plan.
 * __Parking__**

Buses **//must//** drop off students in the Von Braun Research Hall parking lot just off John __#|Wright__ Dr. (See enclosed map). **Only passenger __#|vehicles__ may //park// in this lot.** Buses must drop people off here, then buses must move to parking lot just next to the Baseball fields (there will be signs to direct you). NEW this year is parking in the grassy field next to parking lot for bus drop off for passenger cars!


 * Under no circumstances are buses to stop on John Wright Dr. to drop kids off! This causes huge traffic and safety concerns. UAH police //will be ticketing// anyone who violates these regulations.**

There will be first aid stations and trainers available as well as an HEMSI ambulance for any emergencies. We will have two “medic tents” on both the start/finish line side of the creek and also on the wooded portion of the creek to circumvent any lack of immediate medical attention needed by any athlete. There will also be ATV’s driving around the course to pick up any athlete that cannot make it to a “medic tent” under his/her own power.
 * __First Aid__**


 * Remember: IT WILL BE HOT! If your athlete is not prepared for the hot and humid conditions that a late afternoon race in Alabama can present, please be mindful to possibly not enter that particular athlete for this event unless you are 100% certain that he/she is properly trained and prepared for the conditions. It’s not uncommon for it to be 70 degrees at noon on race day and then 95 degrees at race time.**

__Roster Conflicts or Changes__
 * If you arrive to the meet and wish to make any changes to your rosters,** do not approach any Huntsville Track Club timers or scorers. Please ask Coach Twig for assistance. Failure to follow this rule could lead to individual or team disqualification. **Obviously, there will be problems, but please be patient with us and everything will get worked out.**

__Roster Entry__
 * Please use www.alabamarunners.com for entering your rosters (except individual runners, no more than four to a team; email //those// rosters to pgreen@randolphschool.net). Registration opens on August 20th and closes on September 14th. Please enter all the information needed for each athlete.**//Please bring a copy of your printed registration check made out to Randolph School to the meet.//**

We want to thank you again for your participation in this fun meet. Get your entries in early and let’s make some memories at the Randolph Cross Country Classic!

Best, James “Twig” Terwilliger Head Coach of Cross Country, Randolph School Meet Director, Randolph Cross Country Classic twig@randolphschool.net Cell: (256) 797-0936

2012 Randolph School Cross Country Classic

Meet Entry Process
 * Meet entry process: www.alabamarunners.com (please try to make every effort to enter your team online. Faxed or emailed entries may or may not be accepted. Please call or email to get approval before sending entries by fax or email.). Alabamarunners will keep entry open from August 20th to September 14th.
 * You will be prompted to enter your team in groups of 10.
 * **__VERY IMPORTANT:__** Please email Patrick Green pgreen@randolphschool.net the name and cell phone number of a “Team Emergency Contact Person” who will be at the meet in case of an incident. This information will be placed on the back of every one of your team’s bib numbers.

Meet Entry Divisions
 * Varsity Team Divisions Var. Boys 1A-4A, 5A-6A Var. Girls 1A-4A, 5A-6A
 * Junior Varsity Team Divisions: Boys: 1A-6A Girls 1A-6A
 * Team Awards: Trophies for Top 2 teams in each division
 * Individual Awards: Top 15 in each of the 4 races (JV Girls, JV Boys, V Girls, V Boys) will receive a special commemorative award.

Price Structure Varsity Boys team & Girls team, JV Boys team & Girls team ( ** //online registration// ** ): $45 for the first 10 runners, $35 each additional 10 runners Varsity Boys team & Girls team, JV Boys team & Girls team ( ** // email or faxed registration // ** ): Email pgreen@randolphschool.net Fax (256) 881-1784 *Attention Patrick Green $60 for the first 10 runners, $45 each additional 10 runners

Less than 4 runners: (please email these) $10 per runner

**There is NO RACE DAY registration! Any changes made at the meet (additions) will incur a $1 charge per addition. After online entry closes, please no changes until day of meet! SCHEDULE OF EVENTS 2:30pm Course Opens 3:30pm Coaches Meeting 3:45pm JV Boys 2 Mile Race Start 4:00pm JV Girls 2 Mile Race Start 4:30pm Varsity Boys 5k Race Start 5:15pm Varsity Girls 5k Race Start 5:45pm Awards